« Out of the fleet » is applied when the equipment leaves your mission/project with no intention of returning. There are different reasons for putting the equipment « Out of the fleet », including: sale, donation, loss, theft, etc.


Note: Recording equipment as being “out of the fleet” means that this equipment is not MSF property anymore. If this equipment has been shipped to another mission, this equipment remains MSF property. For this example, you need to drop an email to the MEMO team in order to perform an inter‐mission transfer


  • From EQUIPMENT application in GENERAL DATA, locate the equipment to be removed from the fleet and open its equipment page


  • Change the status of the equipment to "OUT". 
    Once the status has changed to OUT, a new section, called OUT OF FLEET, is activated.





  • Fill the mandatory information concerning the equipment in this new section.

The two mandatory pieces of information to be filled in are:

    • Reason: Select an option explaining the removal of the Equipment from the Fleet.
    • Exit Date: Select the date on which the Equipment is removed from the Fleet

You can input optional information such as the reference of the associated document, the selling price.


  • When you have finished inputting all the information, click on SAVE . 
    The equipment is then automatically transferred from the main inventory to the « Out of fleet » inventory.


  • Attach the document as evidence of the reason. 


REASON

MINIMUM DOCUMENTS NEED TO BE ATTACHED TO  THE EQ

Destruction

Destruction certificate / report 

Donation

Donation certificate 

Perte/Loss

Incident report

Vente/sale

Sale certificate

Vol/stolen

Incident report 

Pieces/spares

Work Order Closed with the explication in the report the reason of OUT 

Retour/return

WB to the HQ, contract of rental, + return form

Pret/Loan

Loan Certificate

Autre/other

Any other document that can prove it should be taken out of the fleet


Tips : don’t remove the MEMO sticker but write on it the reason (“Donate”, “For spare part”…) and scratched the barcode or QR code to prevent scanning