K.1 Project opening
When the project code will be defined by the finance, the MEMO team will created in MEMO the Location + the sub location reception.
|
Step |
Follow up EQ and Location |
Application used |
Example of situation |
HR |
|
Step 1 |
EQ from an international order are automatically created in the receiving area but not moved Vehicles are created. |
Vehicle for the fuel consumption and insurance |
Open a emergency project |
Only 1 user |
|
Step 2 |
The location has been roughly created, the EQ are transferred and labelled. Main EQ purchased locally were created |
Application Step 1 + Equipment, Localisation, Bascis inventory follow up, Tablet (inventory) |
emergency project after 3 months |
1 or 2 users |
|
Step 3 |
The location are precise. Maintenance plan for the most strategic families are active and the WO are filled. All EQ are created
|
Application Step 2 + All families schedule + WO |
After the handover from emergency to regular mission |
Log manager et log supervisor Biomed Tech |
|
Step 4 |
All functions in MEMO are used |
All application |
Regular project after open for more than 1 year |
All the logistic team (manager, supervisor, technicians) |
- Until 4) : The minimum of the action needs to be done in MEMO to track EQ
- Until 6) for know who is using what
- Until 7) for the fuel consumption
- Until 8) for the maintenance
- Until 10) to using MEMO in this full capacity
- Defined role and responsibilities of your team
K.2.1 How to distribute the work in MEMO – Role and responsibilities
- Request to create account of the project
Send an email to memo@paris.msf.org with the list of your staff with the definition (families, location, responsibilities)
The overview of the different account : K.2.2 User access rights
- Create the Tree view
Send an email to memo@paris.msf.org with the list of location and sub location you have on your project
Some advises here : K.2.3 Tree view : some advises
Note : at this level of implantation you can already do a BASICS assessment
- Create EQ
If you bought some EQ on the field, the memo team can do a massive import
Send an email to memo@paris.msf.org with the list of EQ (a template is existing in the focal point toolbox)
Print all stickers and put them in the EQ > D.4 Print Label (sticker)
- Do an inventory after 2 months (many movements during we open the project)
E.1 Perform an inventory (tablet)
- Create Staff and assign to EQ (mainly laptop)
D.7 "Staff”, definition and create him/her, assign/remove an equipment to the staff
- Initialize EQ for fuel consumption
Initialise manually the generators, vehicles which the bottom in general tab in Equipment application.
- Activate preventive maintenance and follow the WOs
Following the capacity of your team : active the most important EQ, or the most important families or all families.
- Fill the date of insurance , inspection for vehicles
- Create company